Club Constitution

Title

1 The Club shall be called "Riverside Runners, St. Neots", hereafter to be referred to as the Club and shall be affiliated to the appropriate local, area and national athletics associations as required.

 

Objectives

2 To foster and promote the sport of running at all levels, providing opportunities for recreation and competition.

 

Membership

3.1 Membership of the Club shall be open to any person completing a membership application form, receiving approval from the Committee, and paying the relevant subscription/joining fee as approved by the Annual General Meeting of the Club members. The subscription year is January 1st to December 31st.

3.2 There shall be 2 classes of membership available. These are:

 

Officers

4 The officers of the Club shall be as follows:

 

Election of Officers

5.1 All officers shall be elected at the Annual General meeting of the Club, from and by the senior members of the Club.

5.2 All officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

General Committee

6.1 The affairs of the Club shall be controlled by a General Committee comprising of the Executive Officers of the club, and at least 3 but no more than 5 other members elected from, and by, the senior members of the club. The General Committee shall meet at agreed intervals and not less than four times per year.

6.2 The duties of the General Committee shall be:

 

General Meetings

7.1 The Annual General Meeting of the Club shall be held during the month of April each year. 30 days notice (which may be written and posted or may be by the club’s website news page) shall be given to members of the Annual General Meeting. Senior members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before the date of the meeting. The Secretary shall circulate or give notice of the agenda for the meeting to senior members (which may be written and posted or may be by the Club’s website news page) not less than 7 days before the meeting.

7.2 Nomination of candidates for election of Executive Officers and General Committee shall be made in writing to the Secretary at least 14 days in advance of the date of the meeting. Nominations can only be made by senior members and must be seconded by another senior member.

7.3 The business of the Annual General Meeting shall be to:

7.4 Extraordinary General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing from not less than 10% of the senior members of the Club. At least 21 days notice of the meeting shall be given.

7.5 At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Committee and approved by the senior members attending the meeting.

7.6 A quorum for a General Meeting shall be 1/3 of all senior members and must include 2 Executive Officers of the club.

7.7 Decisions made at a General Meeting shall be by a simple majority of votes from those senior members attending the meeting and, in addition, proxy votes from senior members with genuine reasons for not attending the meeting. Approval for proxy votes will be given by the Executive Officers of the club no later than 48 hours before the meeting and will be submitted at the meeting by the Chairperson. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

7.8 Each senior member of the Club shall be entitled to one vote at General Meetings.

 

Alterations to the Constitution

8 Any proposed alterations to the Club constitution may only be considered at an Annual or Extraordinary General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a senior member of the Club and seconded by another senior member. Such alterations shall be passed if supported by a simple majority of those senior members present at the meeting, assuming that a quorum has been achieved.

 

Dissolution

9 If at any General Meeting of the Club, a resolution is passed calling for the dissolution of the Club, the Secretary shall immediately convene an Extraordinary General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution. If at that Extraordinary General Meeting, the resolution is carried by at least two thirds of the senior members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. Any surplus shall not be distributed to the members, but shall be devoted to the furtherance of running.

 

Surplus Income or Profits

10 All surplus income or profits shall be re-invested in the Club. No surpluses or assets will be distributed to members or third parties with the exception of donations by the club to registered charities or local community projects.

 

08 April 2016

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